I recently photographed an event for DoorDash as they opened their new corporate office in Sydney. I also photographed fifty team members who walked away with a polished, professional headshot, all captured in a single day. As a corporate headshot photographer in Sydney, I love sessions like this, because one booking gives an entire team a fresh, confident look. Here is how the day ran, and what it delivered for the team and the people planning the event.
How Do You Fit Fifty Headshots Into an Office Opening?
By giving each part of the day its own window, most of the event coverage was done in the first half. I then moved into the headshot session once the opening moments were captured. Each sitting took about two minutes, so fifty team members came to roughly 100 minutes of sitting time, and event managers got a clear running order from start to finish.
If you are planning something similar, I recommend scheduling headshots after the main event coverage. Your key moments are captured first, and the station then runs in its own dedicated window, so guests can step in at their own pace. Allow about two minutes per person when building the running order so that each sitting keeps the person relaxed enough to smile (or not) naturally.
The line of people waiting stayed easy-flowing with some personal touches. I invited each person to freshen up as they saw fit before stepping in, and I kept a lint brush on hand for darker clothing, so everyone arrived at the camera feeling ready. Relaxed, two-minute sittings kept the energy high for the next person in the queue.
The space at DoorDash was compact, so I chose the backdrop and placed the lighting carefully to deliver clean, flattering portraits in the room available. Lighting and backdrop placement shape every frame, and how venue lighting shapes your event photos covers the planning side for event managers.
What Does the Team Get From a Consistent Set of Portraits?
Every headshot shares the same lighting, backdrop, and framing, so placed side by side on a website, directory, or press page, the team reads as one cohesive, professional group. When the client previewed the headshots, they loved how good the whole team looked.
Each portrait then goes straight into everyday use on LinkedIn profiles, speaker bios, press kits, email signatures, and intranet pages. Marketing and PR teams can drop portraits into team pages and event materials, confident that every image matches, and every team member gains a portrait that supports their personal brand.
Why Book Headshots and Event Coverage Together?
Candid coverage captured the opening itself. Headshots introduced the people now working in the new space. Together, they give a team event highlights for social and press alongside portraits for everyday use, from one photographer and one coordinated day.
My corporate event photography in Sydney service covers the full event, and a headshot station slots in as part of the same booking. As a corporate headshot photographer in Sydney, I handle the planning, the setup, and the delivery, so event managers keep one point of contact from start to finish.
Frequently Asked Questions
How many people can have headshots taken at one corporate event?
At DoorDash, I photographed fifty team members in one day, which came to roughly 100 minutes of sitting time. The ideal number for your event depends on your guest list and schedule, and I plan the setup around both.
How quickly are headshots and event photos delivered?
Event photography is delivered within three days, with highlights available within 24 hours. Headshots are provided within seven days. All portraits are supplied in digital format, optimised for LinkedIn, intranet profiles, speaker biographies and press materials.
Can headshots be combined with general event photography?
Yes. Headshots and candid event coverage work well in the same booking, so you receive event highlights and individual portraits from one photographer. This keeps the planning simple and the visual style consistent across every image.
Can you set up the headshot station at our venue?
Yes. I provide a mobile service, delivering the station to your office, conference or event venue anywhere in Sydney. The backdrop and lighting are customised to suit the specific dimensions and characteristics of your space.
Do staff need to prepare for their headshot?
A brief preparation is sufficient. At DoorDash, I invited each individual to make any necessary adjustments prior to the session and provided a lint brush for darker clothing. Each sitting lasts approximately two to three minutes, allowing ample time to have a headshot taken in relaxed way.
Planning a corporate event in Sydney?
Share your date and headcount, and I’ll show you how a headshot station can fit.
